Trello
Visual project management with a solid free plan
Our Verdict
Trello is the simplest way to get started with kanban-style project management. The free plan includes unlimited cards, up to 10 boards per workspace, and basic automation with Butler (limited to 250 command runs/month). It's ideal for personal task management and small teams who want visual project tracking without complexity. The limitations only become noticeable when you need advanced views (timeline, calendar, dashboard) or more than 10 boards.
About Trello
Trello uses boards, lists, and cards to help you organize anything. The free plan includes unlimited cards, up to 10 boards per workspace, and built-in automation with Butler. Its Kanban-style interface is intuitive enough for personal to-do lists yet powerful enough for team projects.
Pros
- +Incredibly intuitive — anyone can learn it in minutes
- +Unlimited cards on the free plan
- +Built-in automation with Butler (250 runs/month free)
- +Power-Up integrations available (1 per board on free)
- +Mobile apps are well-designed and functional
- +Great for personal task management and simple team workflows
Cons
- −Limited to 10 boards per workspace on free plan
- −Only 1 Power-Up per board on free tier
- −No timeline, calendar, or dashboard views without upgrading
- −250 automation command runs/month is low for active teams
- −Can become unwieldy for complex projects with many dependencies
- −File attachment limit of 10MB per file on free plan
Key Features
- ✓Kanban boards
- ✓Butler automation
- ✓Checklists & due dates
- ✓Mobile apps
- ✓Power-Ups
Use Cases
- •Task management
- •Content calendars
- •Event planning
- •Personal to-do lists
Best For
Individuals and small teams who want simple, visual task management without the overhead of complex project management software.
Alternatives to Trello
More versatile all-in-one workspace if you need notes, docs, and tasks in one place
Better for development teams who already use GitHub for code
More powerful issue tracking designed specifically for software development teams
Frequently Asked Questions
- Is Trello good enough for a small team?
- Yes, for teams of 2-5 people with straightforward workflows, Trello's free plan works well. You get 10 boards, unlimited cards, and basic automation. You'll only need to upgrade if you need more boards, advanced views, or multiple Power-Ups per board.
- Trello vs Notion — which should I pick?
- If you primarily need kanban boards for task tracking, Trello is simpler and faster. If you want an all-in-one tool for notes, wikis, databases, AND tasks, Notion is more powerful but has a steeper learning curve. Many people use both — Trello for quick task management and Notion for knowledge management.